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Phys-Kids Limited is incorporated under the companies Act 1985 as a private company no. 5941317
Ofsted registration number EY429053

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Safeguarding Policy

Safeguarding and Child Protection 

Children have a right to be kept safe from harm and abuse.  Safeguarding and promoting the welfare of children goes beyond implementing basic child protection procedures. It is an integral part of all activities. Safeguarding is the action that is taken to promote the welfare of children and protect them from harm. 

Safeguarding means:  

Child protection is part of the safeguarding process. It focuses on protecting individual children identified as suffering or likely to suffer harm. Safeguarding includes child protection procedures which detail how to respond to concerns about a child.

The UN Convention on the Rights of the Child defines a child as everyone under 18 unless, "under the law applicable to the child, majority is attained earlier".  For the purposes of law in the United Kingdom, a child is defined as a child up until their eighteenth birthday.

Under the Education Act 2002 settings have a duty to safeguard and promote the welfare of children. Settings must also follow the statutory guidance set out in 'Working Together to Safeguard Children 2015'. It is the settings responsibility to work in partnership with other organisations where appropriate to identify any concerns about child welfare and take action to address them.

At PHYS-KIDS all adults will be working together to safeguard and promote the welfare of children. Safeguarding is everyone's responsibility.
Every child in the setting is introduced a key person (Sports coach).. Their role is to help ensure that every child's care is tailored to meet their individual needs, to help the child become familiar with the setting, offer a settled relationship for the child and build a relationship with their parents. The Manager or key person will discuss the child's progress, and any needs or concerns with the parent on both an informal and formal basis.

As a setting we are also aware that some adults are vulnerable and need protecting from harm in the same way that children do.  A vulnerable adult is described as a person aged 18 years or over, who is in receipt of or may be in need of community care services by reason of mental or other disability, age or illness and who is or may be unable to take care of him or herself, or unable to protect him or herself against significant harm or exploitation.  In the event that we have a concern that an adult known to the setting is vulnerable we would contact Solihull Safeguarding Adults Board (SSAB):0121 704 8007

Designated Safeguarding Lead

All settings are required to have a designated person to take lead responsibility for safeguarding children. If providers have concerns about children's safety or welfare, they must notify agencies with statutory responsibilities without delay. PHYS-KIDS is committed to building a 'culture of safety' in which children and young people are protected from abuse and harm.

At PHYS-KIDS the designated person is:


The Deputy safeguarding lead is:


Concerns about a child, young person or vulnerable adult:

In the event of a safeguarding concern about a child, young person or vulnerable adult, the designated safeguarding lead will contact the local authority children's services:

MASH (Multi-Agency Safeguarding Hub)  0121 788 4333
Out of Hours (Emergency DutyTeam)  0121 605 6060

Allegations against staff

In the event of an allegation against a member of staff the designated safeguarding lead will contact:

LADO (Local Authority Designated Officer) 0121 788 4310

The designated safeguarding lead is also required to notify Ofsted of the action taken in respect of the allegations. These notifications must be made as soon as is reasonably practicable, but at the latest within 14 days of the allegations being made.

Ofsted 0300 1234666


We expect staff to share any concerns about children's welfare and safety or about safeguarding practices in the setting, with the designated safeguarding lead/manager or other senior members of staff.  All reports will be investigated and dealt with in confidence, on a 'need to know' basis.

In the event that a practitioner feels that they have reported concerns that have subsequently not been acted upon, or feels unable to share these concerns due to lack of confidence that they will be acted upon, fear of victimisation, or, the concerns relate to a senior member of staff, the practitioner may 'blow the whistle' with an external agency such as Ofsted, LADO or the NSPCC. Whistleblowing is when someone raises a concern about a dangerous or illegal activity or any wrongdoing within their organisation. Employees are protected in law from dismissal or victimisation so long as the whistleblowing was made in good faith.

Whistleblowing Helpline 0800 028 0285


The designated safeguarding lead must attend a child protection training course that enables them to identify, understand and respond appropriately to signs of possible abuse and neglect. Providers must train all staff to understand their safeguarding policy and procedures, and ensure that all staff have up to date knowledge of safeguarding issues. Training made available by the provider must enable staff to identify signs of possible abuse and neglect at the earliest opportunity, and to respond in a timely and appropriate way.

The designated safeguarding lead for our setting has attended training specific to the role. All staff are trained to identify signs of possible abuse and neglect. We refer to the Local Children's Safeguarding Board (LSCB) procedures and access further training and information via the LSCB website: www.solihulllscb.co.uk

Recognising signs of Child Abuse

To ensure that our children are protected from harm, we need to understand what types of behaviour constitute abuse and neglect. The setting will ensure all staff understand their responsibilities in being alert to indicators of abuse and their responsibility for referring any concerns to the designated safeguarding lead.  

Physical Abuse

Physical abuse is a form of abuse which may involve hitting, shaking, throwing, poisoning, burning or scalding, drowning, suffocating, or otherwise causing physical harm to a child.

Physical harm may also be caused when a parent or carer fabricates the symptoms of, or deliberately induces, illness in a child.

Sexual Abuse

Sexual abuse involves forcing or enticing a child or young person to take part in sexual activities, not necessarily involving a high level of violence, whether or not the child is aware of what is happening. The activities may involve physical contact, including assault by penetration (for example, rape or oral sex) or non-penetrative acts such as masturbation, kissing, rubbing and touching outside of clothing. They may also include non-contact activities, such as involving children in looking at, or in the production of, sexual images, watching sexual activities, encouraging children to behave in sexually inappropriate ways, or grooming a child in preparation for abuse (including via the internet). Sexual abuse is not solely perpetrated by adult males. Women can also commit acts of sexual abuse, as can other children.

Emotional Abuse

Emotional abuse is the persistent emotional maltreatment of a child such as to cause severe and persistent adverse effects on the child's emotional development. It may involve conveying to children that they are worthless or unloved, inadequate, or valued only insofar as they meet the needs of another person. It may include not giving the child opportunities to express their views, deliberately silencing them or 'making fun' of what they say or how they communicate.

It may feature age or developmentally inappropriate expectations being imposed on children. These may include interactions that are beyond the child's developmental capability, as well as over protection and limitation of exploration and learning, or preventing the child participating in normal social interaction. It may involve seeing or hearing the ill-treatment of another. It may involve serious bullying (including cyber bullying), causing children frequently to feel frightened or in danger, or the exploitation or corruption of children. Some level of emotional abuse is involved in all types of maltreatment of a child, though it may occur alone.


Neglect is the persistent failure to meet a child's basic physical and/or psychological needs, likely to result in the serious impairment of the child's health or development. Neglect may occur during pregnancy as a result of maternal substance abuse. Once a child is born, neglect may involve a parent or carer failing to:

It may also include neglect of, or unresponsiveness to, a child's basic emotional needs.

Staff will be alert to signs and/or indicators which may include:

Sharing concerns with parents

All practitioners in the setting are committed to working in partnership with parents. Our policy is that any concerns about a child's safety and welfare are discussed with the parents, and parents given the opportunity to address those concerns, with support if necessary from the setting or through a referral to another agency.

Parents and carers will be informed if a referral is to be made to MASH unless to do so would place the child at risk of further harm or significant harm

In the event that we decide not to seek parental permission before making a referral, the decision will be recorded in the child's confidential file with reasons, dated and signed.

We request that parents notify the setting regarding any concerns they may have about their child and any accidents, incidents or injuries affecting the child, which will be recorded. We also request that parents notify the setting if their child is going to be absent; we ask that this is done on the first day of absence as far as possible.  Non-attendance will be followed up with a phone call on the first day, and subsequent days of absence if we do not hear from the parent.

Serious accident or injury to, or the death of, any child while in the care of PHYS-KIDS

We are required by law to notify Ofsted as soon as possible and no later than 14 days, of any serious accident, illness or injury to, or death of, any child while in our care, and of the action taken. We are also required to notify the local authority via the MASH team, and to act on any advice given by MASH or other agencies.

Confidentiality and information sharing

Many professionals are wary about sharing information and are concerned about breaching the Data Protection Act. The Data Protection Act should not be a barrier to keeping children safe.  Everyone working with children must know the signs and symptoms of abuse and understand under what circumstances they are allowed to share information. Practitioners are expected to balance the risk of sharing with the risk of not sharing.

We follow the advice given in the government publication: Information sharing Advice for practitioners providing safeguarding services to children, young people, parents and carers:


Information will kept confidential and only shared on a 'need to know' basis.

Record of concern forms and other written information will be stored in a locked facility and any electronic information will be password protected and only made available to relevant individuals.

We will ask for parental permission prior to sharing information with other professionals; however we may need to share information even if permission is withheld if this is in the best interests of the child.

Prevent Duty

Settings are required by law to ensure that staff understand the Prevent duty and how to identify early indicators of potential radicalisation and terrorism threats, and act upon them in line with national and local procedures. Even very young children may be vulnerable to radicalisation by others, whether in the family or outside, and display concerning behaviour. The Prevent duty does not require the setting to carry out unnecessary intrusion into family life but as with any other safeguarding risk, we must take action when we observe behaviour of concern.

The setting's designated safeguarding lead has attended a local authority 'Workshop to Raise Awareness of Prevent' (WRAP) training session.  All staff have received information about the Prevent duty, and signs and indicators to look out for when working with children and their families.

In the event that we have a concern that a child is vulnerable to radicalisation we will discuss the concern with the child's parents in the first instance, and follow up with a discussion with the local authority Prevent representative or a referral to the West Midlands Counter Terrorism Unit.

British Values

As a setting we actively promote British values throughout all of the opportunities and experiences that we provide for the children.  These values are broadly labelled as:

In practice, this means we teach children to be kind, helpful and respectful of others; to compromise, be tolerant of others; understand that others have different views and live different lives; to listen to and respect others.  Staff are expected to be positive role models and demonstrate these values in their interactions with adults and children.

Paediatric First Aid training

It is a statutory requirement that at least one person who has a current paediatric first aid (PFA) certificate must be on the premises and available at all times when children are present, and must accompany children on outings.  

Teaching children to keep themselves safe

Use of mobile phones and cameras and other information technology equipment in the setting

Personal mobiles, cameras and other equipment such as I-pads and smart phones capable of taking images are not permitted to be used in the setting.  Personal devices belonging to staff are kept in staff bags. Staff are not permitted to use these devices during session times.  Parents and visitors are informed that such devices must not be used in the setting, and staff are trained to challenge any person seen to be using a device on the premises.

The manager of the setting has a dedicated mobile phone which is only used for contacting parents, on outings, or for emergency purposes

Phys-Kids Children are NOT allowed Mobile Phones during Sports Camp hours. If a child brings an electronic device into Sports Camp then the manager will store theses in a box at the beginning of the day and they can be collected when they leave. We do not hold any responsibility for any electronic equipment that children bring into sports camp.  

Photographs will only be taken of children where we have written permission from the child's parent. The setting is registered with the Information Commissioners Office (ICO), in accordance with data protection laws.


The setting does not have a computer, however, staff are trained to be aware of the potential risks of access to the internet, including cyber bullying, inappropriate distribution of images, scamming etc.  We are aware that children may be exposed to risks outside of the setting, and will work with parents to help raise awareness of such risks, and highlight safety features which will prevent children gaining access to inappropriate on-line content in the home. We signpost parents to the NSPCC website: www.nspcc.org.uk/preventing-abuse/keeping-children-safe/online-safety

Recruitment of Staff

We will obtain enhanced criminal records checks when recruiting staff to work in the setting.  All new staff will be registered on the disclosure and barring update service which will help to ensure staff remain suitable to work in the setting.

Staff are expected to disclose any convictions, cautions, court orders, reprimands and warnings that may affect their suitability to work with children (whether received before or during their employment at the setting). The manager requests this information on an annual basis; however staff are expected to disclose such information without delay.

A record is kept of staff qualifications and the identity checks and vetting processes that have been completed for each member of staff.

The setting also meets its responsibilities under the Safeguarding Vulnerable Groups Act 2006, which includes a duty to make a referral to the Disclosure and Barring Service where a member of staff is dismissed (or would have been, had the person not left the setting first) because they have harmed a child or put a child at risk of harm


All staff and volunteers, including parent helpers, receive an induction when starting work within the setting. This induction includes our safeguarding policy and procedures.

Risk assessments

A range of risk assessments are carried out by staff in order to ensure that the environment is safe for both children and adults.  Where risks are identified, action is taken to remove or reduce the risk or hazard. a hazard is anything that may cause harm, such as chemicals, electricity, working from ladders, an open drawer etc. The risk is the chance, high or low, that somebody could be harmed by these and other hazards, together with an indication of how serious the harm could be


The entrance, exit and perimeter of the outdoor area of the setting are secure. All visitors to the setting are accompanied by, or supervised by a member of staff.  

Associated legislation

Further Guidance